2018 Sponsorship/Exhibitor Package Information 

The Georgia Association of CVBs is committed to your return on your investment!  The Winter Meeting is a once-a-year opportunity to network and present your products/services to the executive-level CVB community in Georgia.  Attendance averages 150+ and sponsor/exhibitor tables are limited to 25. Over 95% of previous conference sponsors agree that their participation in the GACVB Winter Meeting gave them opportunities to build relationships that resulted in increased sales. 

To encourage attendees to visit each table, the exhibit area is adjacent to the main meeting area.  Our sponsors and exhibitors are encouraged to take part in the sessions, the luncheons and attend the evening events.  All meal functions are included in your investment.

All sponsorship packages include an exhibit table.  Tables are assigned in sponsorship level order.  Exhibitor tables are assigned based on registration date, so confirm your participation early to get the best spot.  Confirmed sponsors and exhibitors will receive attendee list updates prior to the conference and a final registration contact list after the conference. 

Set up hours are Day 1 from 9:00am until 1:30pm.  The conference begins at 2:00pm.  Please plan to attend the Opening General Session at 2:00pm where all sponsors and exhibitors are recognized for their support. Breakdown may not begin until 10:30am on Day 3 at the conclusion of the morning break.  

Exhibitors - $750  

  • Limited to 15 exhibitors
  • Tables assigned in chronological order by registration date.
  • Registration fee included for one attendee (additional attendees $295 each)
  • Registration fee includes all sessions, meals and evening events
  • 6’ clothed and skirted table located in exhibit area during entire conference.
  • Listing in meeting agenda, www.gacvb.com, and event signage
  • Listing on meeting mobile app with links to website, email, facebook and twitter pages
  • Complete meeting attendee list in Excel (updates available prior to conference)

Break Sponsors - $1,200

  • Limited to 2 sponsors per break
  • Choose from Monday afternoon, Tuesday morning, Tuesday afternoon, or Wednesday morning
  • If there is no preference, break sponsors will be assigned in chronological order by registration date
  • Registration fee included for one attendee (additional attendees $295 each)
  • Registration fee includes all sessions, meals and evening events
  • 6’ clothed and skirted table located in exhibit area during entire conference.
  • Logo in meeting agenda, website (with link) and sponsorship signage
  • Logo on meeting mobile app with links to website, email, facebook and twitter pages
  • Sponsor signage prominently displayed during break
  • Verbal recognition and introduction during meeting
  • Complete meeting attendee list in Excel (updates available prior to conference)

Lunch Sponsors - $2,000

  • Limited to 2 sponsors per lunch
  • Choose from Tuesday’s plated GACVB Business Luncheon or Wednesday’s Takeaway or Stay Box Lunch
  • Registration fee included for two attendees (additional attendees $295)
  • Registration fee includes all sessions, meals and evening events
  • 6’ clothed and skirted exhibit table in a prominent location during entire conference.
  • Logo featured in meeting agenda, website (with link) and sponsorship signage
  • Logo featured on meeting mobile app with links to website, email, facebook and twitter pages
  • Sponsor signage with logo prominently displayed during lunch
  • Verbal recognition and introduction during meeting
  • Complete meeting attendee list in Excel (updates available prior to conference)
  • Opportunity to speak for 2-3 minutes before sponsored function
  • Opportunity to introduce a speaker at selected breakout or general session
  • Promotional gift included in registration packets (optional; paper flyers not accepted)

Dinner Sponsors - $3,500          

  • Limited to 2 sponsors per evening event
  • Choose from Day 1 or Day 2 event
  • Registration Fee included for three attendees (additional attendees $295)
  • Registration fee includes all sessions, meals and evening events
  • 6’ clothed and skirted exhibit table in a prominent location during entire conference.
  • Logo prominently featured in meeting agenda, website (with link) and sponsorship signage
  • Logo prominently featured on meeting mobile app with links to website, email, facebook and twitter pages
  • Sponsor Signage with logo prominently displayed during dinner
  • Verbal recognition and introduction during meeting
  • Complete meeting attendee list in Excel (updates available prior to conference)
  • Opportunity to speak for 2-3 minutes before sponsored function
  • Promotional gift included in registration packets (optional; paper flyers not accepted)

Sponsor/Exhibitor Registration Policies:

- All who attend the conference must be registered and paid in full prior to their entry into the event, including primary and additional representatives of all sponsor and exhibitor partners.  

 - Sponsor and exhibitor payments are due 30 business days prior to the meeting in order to confirm reservation of exhibit booth or table.

 - Unless special payment arrangements have been made with the GACVB office, all sponsor and exhibitor payments must be received prior to the meeting.

 - If a sponsor or exhibitor must cancel more than 30 business days before the meeting, a refund will be processed minus a $50 processing fee. 
We regret that refunds cannot be made within 30 business days of the meeting. 

 - Trading of name badges is not allowed. 

 - Any meeting space needs beyond the exhibit table or exhibit booth assigned must be coordinated prior to the meeting, preferably at least a month prior and all onsite adjustments must be approved and coordinated with GACVB staff.

For questions about sponsoring or exhibiting, please contact Julie Musselman at jmusselman@gacvb.com.